Planning an office party or event? Well, we've got just the recipe for success – an event planning checklist! This little gem will keep you on track throughout the entire planning process, ensuring you don't miss a beat. Think of it as your trusty sous chef, helping you whip up the perfect party.
Now, what's so great about checklists, you ask? Well, picture this: You're caught in a whirlwind of responsibilities and, heaven forbid, you fall ill. Don't worry, we've got your back. With your checklist in hand, a capable replacement can step in and seamlessly carry on the planning. It's like having a pinch hitter for your party dreams!
First things first, we need to talk dough – the money kind, of course. Depending on the occasion, your budget ingredients will vary. For a simple office birthday bash, you might only need about £100 for candles, a corporate cake, and maybe a little gift. Easy-peasy!
But for those fancier events, like celebrating a big client win or hosting the office Christmas party, you'll need to up the ante. Consider food catering, alcohol delivery, decorations, and activities to make it extra special. Put together your proposed budget and submit it to the higher-ups at least three weeks before the big day. This way, you can sprinkle some financial fairy dust and adjust if needed.
Alright, now let's tackle scheduling. Whip out that company calendar and find a date and time that works for everyone. To make your life easier, try using a tool like Doodle to get a visual snapshot of everyone's availability. Once you've found that sweet spot, send out those invites and get a headcount.
Pro tip: Don't skimp on the details! Include everything your guests need to know in the invitations, like dress code and any other important deets. We don't want any confusion spoiling the fun!
Ah, the pièce de résistance – the food! The key to a successful catering experience is finding a trusted corporate catering service. You want to make sure they've got all the tasty options to satisfy everyone's cravings. Start by browsing their menus and consider:
- Light finger food for starters
- Main meal options, like a buffet or plated dishes
- Grazing stations and platters for some grazing goodness
- Special diet menus to accommodate all dietary needs
- Mouthwatering cakes, desserts, and treats for the perfect end to a meal
- Beverages that quench everyone's thirst, from mineral water to refreshing juices and soft drinks
- And, if the occasion calls for it, alcohol to toast to a memorable event.
To make things even easier, use a catering portal or aggregator like Feedr that offers a wide variety of options. Once you've found your perfect match (or maybe even two!), place that order ASAP. Trust us, you don't want to miss out on the most delicious options, especially for seasonal events like the office Christmas party and the more notice you give your caterer, the better.
If you really want to set the mood, consider getting some theme-inspired kitchen supplies. Let your creativity run wild! For the office Christmas party, deck the halls with tinsel, put up a festive tree, and get some themed dinnerware to match. It's your party, so let your design shine!
Do you have all necessary equipment, like the speakers, projectors, and screens? Confirm with your office's tech guru if you can use any existing gear, or if you need to hire or purchase some fresh gadgets. After all, it'll be awfully quiet without those microphones for karaoke!
Next, do a quick scan of your inventory: Do you have enough tables, chairs, and dinnerware for everyone? If not, time to put your purchase or hire skills to the test. Trust me, you don't want anyone standing around balancing a paper plate on their lap.
f you're planning on spicing things up with some fun and games, purchase the required items in advance. Don't forget to inform your esteemed guests if they need to bring or wear anything special to play along. And, for added fun, inject some food-inspired twists into your games. Who says you can't do a little cupcake decorating competition or organise a hot dog stand in the office?
For inspiration, consider these office-approved activities:
Office Bingo: What better way to share those summer stories than by playing a playful bingo game? It's an interactive way to get your employees mingling and exchanging stories.
Pictures Wall: Pictures are worth a thousand words – and that's the perfect way to start a conversation. You can create an online slideshow or use a physical wall in the office to showcase everyone's fabulous adventures.
Planning tip: If your activity involves costumes or contests, be a team player and inform your attendees as early as possible, leaving ample time for preparation. Trust us – last-minute awareness can lead to poor response rates, and we don't want that!
Now, let's follow up with your guests, caterers, and vendors to ensure everything runs without a hitch. Sending timely reminders by email and phone will help lessen your stress levels.
This is also the ideal time to amend, add, or reduce your catering order. And don't forget to request those last-minute special dietary touches before you go into party mode – there's always someone who mentions an allergy at the last minute!
A few days before the party, test all essential equipment, ensuring everything is working perfectly, and you have everything required for your planned activities. Create a music playlist fit for the occasion and arrange for the office to be cleaned and floors to sparkle. And for those special milestones, like a birthday, farewell, or promotion, purchase a card for the office to sign as a show of appreciation.
Finally, on the day of the event, you'll be busy with the finishing touches and attending to the finer details. Delegate any responsibilities you can't commit to, and be sure to deliver the necessary instructions to attendees as they arrive. And when that catering arrives (yum!), set it up in the boardroom, kitchen, or lunchroom, avoiding cross-contamination for any special diets. Don't forget to clearly label any special-diet food items so that everyone can enjoy the catering stress-free.
Once you've followed all these steps, it's time to let your hair down and enjoy yourself! Get stuck in to the tasty party catering you’ve ordered, chat with your coworkers and have a boogie. If everything goes smoothly, you'll be called upon to plan the next office party!
Feedr can help make sure that your event is a resounding success. To get in touch with our corporate catering and events experts, just email us at [email protected]. We look forward to hearing from you!